Privacy Policy
Your privacy matters to us. This policy explains how voralisthena collects, uses, and protects your personal information when you use our personnel management platform.
Information We Collect
At voralisthena, we collect information in several ways to provide you with our personnel management services. The type and amount of data we collect depends on how you interact with our platform and the services you choose to use.
Personal Information You Provide
- Account registration details including your name, email address, and company information
- Profile information such as job title, department, and professional qualifications
- Communication preferences and contact details
- Payment information for subscription services (processed securely through third-party providers)
- Content you create or upload including documents, reports, and personnel records
Automatically Collected Information
When you use our platform, we automatically collect certain technical information to improve your experience and ensure security. This includes your IP address, browser type, operating system, and usage patterns within our application.
How We Use Your Information
We use the information we collect for specific business purposes that directly relate to providing and improving our personnel management services. Our data usage is guided by legitimate business interests and your consent where required under Australian Privacy Principles.
| Purpose | Legal Basis | Data Types Used |
|---|---|---|
| Service Provision | Contract Performance | Account details, usage data, content |
| Platform Improvement | Legitimate Interest | Usage analytics, feedback, technical data |
| Customer Support | Contract Performance | Contact information, issue reports |
| Security Monitoring | Legitimate Interest | Access logs, IP addresses, device data |
Data Sharing and Disclosure
We understand the sensitive nature of personnel management data and maintain strict controls over how your information is shared. voralisthena does not sell your personal information to third parties, and we only share data in specific circumstances outlined below.
We may share your information with trusted service providers who assist in delivering our services, such as cloud hosting providers, payment processors, and customer support tools. All such partners are bound by strict confidentiality agreements and data protection standards.
- With your explicit consent for specific purposes you've agreed to
- To comply with legal obligations, court orders, or regulatory requirements
- To protect the rights, property, or safety of voralisthena, our users, or the public
- In connection with business transfers, mergers, or acquisitions (with advance notice to users)
- With service providers who help us operate our platform under strict data protection agreements
Your Rights and Choices
Under Australian privacy law, you have several rights regarding your personal information. We've designed our systems to make exercising these rights as straightforward as possible, and we respond to all valid requests within the timeframes required by law.
Access and Portability
You can access most of your personal information directly through your voralisthena account dashboard. For a complete copy of your data or to export it in a portable format, you can submit a request through our privacy portal or contact our support team.
Correction and Updates
If you notice any inaccuracies in your personal information, you can update most details directly in your account settings. For corrections that require additional verification, please contact our support team with the specific changes needed.
Deletion and Retention
You can request deletion of your personal information, subject to certain legal and operational requirements. We retain data for different periods based on the type of information and our legitimate business needs, typically ranging from 2 to 7 years after account closure.
Data Security and Protection
Protecting your information is fundamental to our business. We employ multiple layers of security controls, including encryption, access controls, and regular security audits to safeguard your data against unauthorized access, alteration, or destruction.
All data transmission to and from our platform uses industry-standard TLS encryption. Your data is stored in secure, Australian-based data centers that comply with ISO 27001 standards and undergo regular third-party security assessments.
- End-to-end encryption for sensitive data transmission and storage
- Multi-factor authentication requirements for administrative access
- Regular security audits and penetration testing by independent firms
- Employee background checks and ongoing security training programs
- Incident response procedures with notification protocols as required by law
- Regular backups stored in geographically separate, secure locations
International Data Transfers
While voralisthena primarily operates within Australia, some of our service providers may process data in other countries with adequate privacy protections. When we transfer data internationally, we ensure appropriate safeguards are in place through standard contractual clauses or adequacy decisions.
Currently, limited data may be processed in New Zealand and the United States by our cloud infrastructure providers. These transfers are governed by strict data processing agreements that require the same level of protection as provided under Australian privacy law.
Cookies and Tracking Technologies
Our platform uses cookies and similar technologies to enhance your user experience, remember your preferences, and analyze how our services are used. You can control cookie settings through your browser, though some functionality may be limited if you disable certain cookies.
Types of Cookies We Use
- Essential cookies required for basic platform functionality and security
- Preference cookies that remember your settings and customizations
- Analytics cookies that help us understand usage patterns and improve our services
- Performance cookies that monitor system performance and identify issues
Changes to This Policy
We review and update this privacy policy regularly to reflect changes in our services, legal requirements, or industry best practices. When we make material changes, we'll notify you through your registered email address and provide at least 30 days notice before the changes take effect.
We encourage you to review this policy periodically to stay informed about how we protect your information. The date of the most recent update is displayed at the top of this policy for your reference.
Contact Our Privacy Team
If you have questions about this privacy policy or wish to exercise your privacy rights, please contact us:
Email: info@voralisthena.world
Phone: +61 8 8223 2902
Address: 35 Stirling Hwy, Perth WA 6009, Australia
We aim to respond to all privacy inquiries within 30 days and will work with you to resolve any concerns about how your information is handled.